Administrative and Accounting Assistant


RLC Engineering is hiring an Administrative and Accounting Assistant to help carry out essential accounting and payroll functions in their Hallowell, Maine office.


The Administrative and Accounting Assistant is critical to all business functions at RLC Engineering, which include general office administrative functions, timely & accurate submission of time records by employees and S&C Satellite duties. S&C Satellite is located in the same building as RLC and shares the same ownership. This individual must be familiar or competent with administering solid business and financial practices, monitoring revenues and expenses along with accounts payable, receivables and cash flow.


The Administrative and Accounting Assistant will report directly to the Finance & HR Manager.


Responsibilities of Administrative and Accounting Assistant:

  • Answer and direct incoming calls
  • Process all incoming and outgoing mail and shipping
  • Oversee the ordering of all office supplies
  • Monitor employee’s timesheets for accurate reporting and billing
  • Monitor employee’s expense reports for accurate reporting and billing
  • Track incoming payments – checks, cash, ACH payments
  • Monitor online bank account to track deposits and withdrawals
  • Make bank deposits
  • Creating invoices
  • Enter expenses into QuickBooks, matching receipts with statements
  • Enter bills
  • Pay bills with appropriate approval
  • Provide Reports for Management upon request
  • Provide administrative support to other departments as needed


  • Bachelor of Science or Associates Degree in Accounting or Business is a plus
  • Experience with QuickBooks Accounting Software is a plus
  • Must be a self-motivated individual that is able to work independently
  • Strong written and verbal skills
  • Ability to identify and recommend improvements desired
  • A strong commitment to RLC’s mission and core values


RLC Engineering offers an excellent compensation and benefits package, including medical, dental, vision, life insurance, 401(k) plan, vacation time and paid holidays.


No Phone Calls or Recruiters Please


RLC Engineering is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.


To apply, please follow the link below to KMA HR Consulting’s website:


Apply Online